Administrative Assistant

SUMMARY

Performs duties that require standard and advanced secretarial skills.  Demonstrates a thorough knowledge of practices and procedures of the function assigned as well as company policy and procedures.  Generates and maintains confidential files and reports. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for scheduling the daily functions /activities of the company executive to whom assigned.
• Screens telephone calls, incoming mail, publications, and other correspondence. 
• Responsible for the preparation of regularly scheduled and/or special reports under general guidance using both manual and PC applications (i.e.: compiling reports, spread sheets and database or word processing.)
• Make arrangements for meetings and coordinates facilities.  Make travel and lodging arrangements as required.
• Responsible for ordering office supplies as necessary.
• Establish and maintain confidential files, reports, and records.
• Perform other related duties as assigned by management and adhere to all company policies and procedures.

MINIMUM QUALIFICATIONS

• Satisfactory performance reviews
• Strong communication skills
• Strong organizational skills and ability to multi-task
• Computer knowledge, including proficiency in Microsoft Word and Excel (Knowledge of other Microsoft Office applications is preferred)
• Must be able to type 60 words per minute

EDUCATION AND EXPERIENCE

• Vocational / Specialized Training
• 2 + years of related experience

PHYSICAL REQUIREMENTS

EQUIPMENT USED