Administrative Assistant - Part Time

SUMMARY

Reports to a company executive. Performs duties that require standard and advanced secretarial skills. Demonstrates a thorough knowledge of practices and procedures of the function assigned as well as company policy and procedures. Generates and maintains confidential files and reports. Requires initiative, judgment, and knowledge of company practices, policy and organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for scheduling the daily functions /activities of the company executive to whom assigned. Screen telephone calls, incoming mail, publications, and other correspondence. Responsible for the preparation of regularly scheduled and/or special reports under general guidance using both manual and PC applications (i.e.: compiling reports, spread sheets and database or word processing.) Make arrangements for meetings and coordinate facilities.  Make travel and lodging arrangements as required. Responsible for ordering office supplies as necessary. Establish and maintain confidential files, reports, and records. Perform all other related duties as assigned by management and adhere to all company policies and procedures.

MINIMUM QUALIFICATIONS

Satisfactory performance reviews. Strong communication skills. Strong organizational skills and ability to multi-task. Microsoft application knowledge, including proficiency in Microsoft Word, Outlook, and Excel. Knowledge of other Microsoft Office applications is preferred. Must be able to type accurately and efficiently.

EDUCATION AND EXPERIENCE

High School Diploma or equivalent. 1 + years of office or clerical experience.