District Assistant- Syracuse Office

SUMMARY

***This is considered a Corporate position that will be based out of the Tops Syracuse District Office in North Syracuse, NY.

The District Assistant supports the District Manager(s) and store leadership teams in the administrative and operational functions necessary to ensure efficient and effective performance. This role involves managing calendars, coordinating meetings and communications, handling confidential information, and serving as a liaison between the Districts Manager(s), store management, and the corporate office. A strong ability to prioritize, multitask, and maintain attention to detail is essential. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist District Manager(s) with schedules and coordination of daily functions/activities.

• Coordinate and maintain district schedules, travel plans, meeting agendas, and communication logs. Make arrangements for meetings, conference calls, travel, and lodging, as required.

• Act as a central point of contact between store and corporate teams.
• Distribute corporate communications and ensure messages are accurately delivered and understood by store teams.
• Track and follow up on store compliance with company policies, promotions, and procedures.

• Track training completion and follow up with stores as needed.
• Assist in compiling reports on sales, labor, inventory, and other operational metrics for the district(s).
• Ensure timely and accurate communication of updates regarding promotions, operational changes, or procedural updates.
• Perform other related duties as assigned and adhere to all company policies and procedures.
• Other duties as assigned by the District Managers or Regional Vice President. 

MINIMUM QUALIFICATIONS

• 2+ years of experience in a retail environment preferred
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word)
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Problem-solving mindset with strong attention to detail.
• Ability to work independently and adapt to shifting priorities.
• Experience supporting multi-unit retail operations is a plus.

EDUCATION AND EXPERIENCE

PHYSICAL REQUIREMENTS

EQUIPMENT USED

• computer
• copier